A Guide to the Voluntary Administration Process

Oct 20, 2023 | Voluntary Administration

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Going into voluntary administration can be a way for a company facing insolvency to avoid liquidation and potentially even get back on its feet. It gives the company a chance to appoint an independent Administrator and get some breathing space to prepare & work towards the best result for stakeholders. The voluntary administration process leads to one of three outcomes:

  1. The company is liquidated.
  2. The voluntary administration period ends and the company can resume trade.
  3. Creditors approve a Deed of Company Arrangement or DOCA.

But what steps taken to reach any of these conclusions, and who is involved? In this guide, we take you through the process in simple steps and answer many frequently asked questions about the topic.

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Voluntary Administration Timeline in Australia – Key Steps

Step 1 – An Administrator is Appointed

An Administrator is appointed in one of three ways:

  1. A Secured Creditor who can take charge of the majority of the company’s property.
  2. A Liquidator or Provisional Liquidator.
  3. Directors by resolution of the Board (in writing).

Step 2 – First Meeting of Creditors Takes Place

This must happen within eight days of the Administrator’s appointment and must give Creditors at least five days’ notice. During this meeting, the Creditors have the right to replace the Administrator and/or create a Committee of Creditors.

Step 3 – Administrator Investigation

The Administrator conducts a full investigation into the company affairs and submits a report to Creditors detailing alternatives.

Step 4 – Second Meeting of Creditors Takes Place

This meeting must take place within 20 days of the official start of the Voluntary Administration. The Administrator can adjourn this meeting for up to 45 days, whilst the court can make further extensions. Once the meeting occurs, the Creditors discuss the contents of the Administrator’s Report, and the alternatives are put forward.

Step 5 – Creditor Meeting Outcomes

As already mentioned, there are three possible outcomes. One returns to business as usual, whilst another results in liquidation, both of which have clearly defined and obvious paths. There is, however, a third option:

The Company enters a Deed of Company Arrangement
The DOCA must be signed within 15 days of the Creditors Meeting, at which point the Administrators become Deed Administrators and are responsible for implementing the restructuring plan, monitoring the company’s DOCA compliance, managing asset sales or debt repayments, and providing regular reports to Creditors.

Failure to sign a DOCA within 15 days will result in the company defaulting to liquidation.

Speak to our business restructuring experts for advice that’s right for you.

What Happens Immediately After Filing for Voluntary Administration?
The first step is to appoint an Administrator. This can be one of three options; a Secured Creditor, a Liquidator or Provisional Liquidator, or Directors.
How Long Does the Voluntary Administration Process Take?
There are strict timelines involved in each stage of this process. However, overall, unless extensions are applied, it will take within 40 days from start to finish. The court and Administrator each has the power to extend timings if the scenario is particularly complex.
What Is the First Creditors' Meeting and When Does it Happen?
The purpose of the first Creditors’ Meeting is to confirm the Administrator or replace them with a Committee of Creditors.
Can the Business Continue to Trade During Voluntary Administration?
Yes, the Administrator may allow the business to continue trading if they believe it’s in the best interests of creditors. The Administrator will assess the company’s viability and decide whether ongoing trade is appropriate.
What Happens to Employees During Voluntary Administration in Australia?
Existing employees may continue working if the business keeps operating. The Administrator will review staffing needs and may make any necessary changes. Employee entitlements accrued before the administration are frozen and addressed through the administration process.
What is a Deed of Company Arrangement (DOCA)?
A DOCA is a formal agreement between the company and its creditors that outlines how the company’s affairs will be managed to maximise returns to creditors. It is one of three possible voluntary administration outcomes and aims to provide better returns than immediate liquidation.
What Happens If a DOCA Is Approved But the Company Can't Meet Its Obligations?
If a company fails to comply with the DOCA terms, the Deed Administrator may terminate it and place the company into liquidation. Another option is for creditors to vote to vary the DOCA terms, if appropriate.
What Are the Possible Outcomes of the Second Creditors' Meeting?

At the second meeting (typically held 20 business days after appointment), creditors vote for one of three outcomes:

  1. Return the company to directors’ control
  2. Enter into a Deed of Company Arrangement
  3. Place the company into liquidation.
Can Secured Creditors Enforce Their Security During Voluntary Administration?

Secured creditors typically have 13 business days to enforce their security, after which they are bound by a moratorium (unless they had initiated enforcement action before the administration process began).

What Happens to Director Responsibilities During Voluntary Administration?
Directors lose control of the company during administration but remain appointed as directors. They must assist the Administrator by providing information about the company and its affairs. Directors cannot exercise management powers without the Administrator’s consent.
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